Access Policies

Access policies are applied to collections via our three services to determine who the collection can be shared with. For more details on these services and how to apply an access policy to a collection, please read the collection sharing page.

There are three types of access policies:

  • Public

    • Collections with the public access policy can be accessed by anyone including anonymous users.

  • Registered

    • Collections with the registered policy can be accessed by any user that has logged in via Passport.

  • Controlled Access

    • Collections with a controlled access policy can only be accessed by a user if their email is listed within the access policy's allow list.

    • Controlled access policies differ from public and registered policies because:

      • they are created by Publisher Admins

      • there can be more than one controlled access policy

    • Access Requests may be enabled within the access policy if we want to allow users the ability request access to collections with a controlled access policy.

    • Terms of Use may be enabled within the access policy to provide users with the Terms that govern the data protected by the controlled access policy.

You can navigate to the Access Policies page by clicking the "Access Policies" button on the left-hand side of the screen.

The Access Policies overview page lists all the available access policies. The following information is provided for each policy:

  • The policy name

  • The date and time it was created

  • The Access Policy type

  • The number of pending access requests

You may view the access policy in more detail by clicking the row of your chosen policy.

When you hover over a policy, actions to edit or delete the policy will appear.

Since Public and Registered are default policies, it is not possible to edit or delete them.

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